Team Resources

Planning an event at VCC? We're here to support you every step of the way—from securing space on campus to spreading the word through our communication channels. This page outlines everything you need to request space for your event and to submit a promotion request so your event can be shared through VCC’s platforms. To ensure we have enough time to plan and promote effectively, please submit your request at least 4–6 weeks before you’d like promotion to begin. We’re excited to come alongside you to help make your event meaningful and successful.

Forms & Resources

Event & Promotion Request Form

This form is for the following:
o Request space on campus for an event to be added to the church wide calendar.
o Request marketing/communications for a event/meeting through VCC’s communication platforms.

Please allow 4-6 weeks prior to your event promotional start date.

Calendar Request Form

If you are not ready to submit details for your event & promotion request, but need to request a reservation for space please submit this calendar reservation form. Make plans to come back to submit the promotion request from when you have all of your details ready!

If you have any changes to the form after it is submitted and added to the calendar please email kellym@vc.church and alisha@vc.church to confirm changes will work and that your event is promoted correctly.

SmugMug Photo Collection

Our VCC SmugMug account is the central place to upload and download event photos for use on our website, social media, print materials, and videos. If you’ve captured moments from a recent event, uploading them helps us tell the story of what God is doing at VCC. You can also browse and download high-quality images to support your own event promotion. Please make sure all photos are appropriate for public use.

Website Update Request

If your ministry needs a website update that isn’t tied to a specific event or promotion—such as updating team info, changing meeting times, or adding new resources—please fill out the form below. Our team will review your request and make the necessary updates to your ministry page as soon as possible to ensure the information stays current and helpful for our church community.

Branding & Graphics

If you'd like to create your own graphics, you're welcome to do so! Just be sure to follow the VCC branding guidelines outlined above to help keep things consistent across all our platforms. To ensure your design works for promotion, we’ll need graphics in the following sizes:

Graphic Sizes Needed:

  • Social Media: 1080 x 1350 (Portrait) & 1080 x 1920 (Stories)

  • The Weekly: 1920 x 1080

  • Website: 1920 x 1080 and 1080 x 1350

  • Announcement Slide: 1920 x 1200

  • TV Lobby Slide: 1920 x 1080 and 1080 x 1920

Helpful Tips for Designing Graphics:

  • Keep details simple and clear—just the essentials like event name, date/time, and a way to sign up or contact.
    Additional info will be shared through verbal and written communication.

  • Use clean, readable fonts and make sure there’s enough contrast between text and background.

  • Double-check all details—especially dates and contact info.

Once your graphics are ready, please email them to alisha@vc.church after you’ve submitted your promotion request form. We’re excited to help share your ministry event with clarity and excellence!

Additional Resources